Compliance & Policy Documents
Compliance policies, procedures, and reference documents for background screening programs.
Background Screening Policy Template
Comprehensive background screening policy template for organizations to establish consistent and compliant hiring practices.
Data Retention and Security Policy for Background Checks
Comprehensive policy defining secure storage, retention periods, and destruction procedures for background check records and personal data.
Candidate Data Privacy Notice (Background Screening)
A standalone notice informing candidates how their data will be stored, used, and protected during the background check process.
Screening Vendor Contract Checklist
Ensures third-party background check providers include legally required terms (e.g., indemnification, data security, turnaround SLAs).
Annual Compliance Attestation Form (Internal Use)
Signed by HR or Compliance team to affirm adherence to all screening and notification procedures.
Summary of Rights Under the Fair Credit Reporting Act (FCRA)
Legally required FCRA rights document that must be provided to applicants when conducting background checks using consumer reports.
State-Specific Addenda or Rights Notices
Additional compliance disclosures required by individual states for background check processes and consumer rights protection.
Fair Chance Hiring Policy Template
Outlines procedures to ensure individuals with criminal histories are considered fairly.
Multi-State Screening Compliance Matrix
Table or guide showing screening rules and limitations by U.S. state (e.g., salary history bans, arrest records, marijuana use).
Background Screening Training Manual for HR Staff
Step-by-step guidance on how to manage background checks, communicate legally, and interpret reports.