All Templates
Browse our complete collection of professional employment document templates.
Consent to Contact References Form
Authorization form granting permission to contact personal and professional references during the employment verification process.
Adverse Action Notice (Final Decision)
FCRA-compliant final adverse action notice informing applicants that employment offer has been withdrawn based on background check results.
Follow-Up Email After Dispute Resolution
Professional communication template notifying applicants of the outcome after they dispute background check results.
Background Screening Policy Template
Comprehensive background screening policy template for organizations to establish consistent and compliant hiring practices.
Data Retention and Security Policy for Background Checks
Comprehensive policy defining secure storage, retention periods, and destruction procedures for background check records and personal data.
Candidate Data Privacy Notice (Background Screening)
A standalone notice informing candidates how their data will be stored, used, and protected during the background check process.
Screening Vendor Contract Checklist
Ensures third-party background check providers include legally required terms (e.g., indemnification, data security, turnaround SLAs).
Annual Compliance Attestation Form (Internal Use)
Signed by HR or Compliance team to affirm adherence to all screening and notification procedures.
Annual Background Audit Log Template
For compliance officers to document checks completed and errors discovered each year.
Third-Party Background Vendor Evaluation Checklist
Internal review form to evaluate screening vendors on accuracy, speed, compliance, and support.
Candidate Background Check Summary Sheet
One-page document summarizing report findings for executive or hiring panel decision-making.
Internal Background Check Tracking Log
Comprehensive tracking system for HR to monitor the status and progress of multiple background checks over time.
Hiring Manager Background Review Form
Structured summary form providing hiring managers with background check results and decision documentation framework.
Background Check Exception Form
Documentation form for hiring decisions that proceed despite minor background check flags, ensuring accountability and risk mitigation.
DOT/FMCSA Consent Form for CDL Drivers
Required for DOT-regulated background checks, including FMCSA drug and alcohol clearinghouse checks.
Pre-Adverse Action Notice
FCRA-required notice sent to candidates before taking adverse employment action based on background check results.
Childcare/School Environment Background Screening Authorization
Specialized consent for roles working with children, in accordance with state childcare laws.
Request for Updated Authorization (Recheck or Delay)
Informs candidate that a new background check is needed or that authorization has expired.
Post-Adverse Action Support Resources Email
Optional communication offering the applicant support resources after disqualification (e.g., Fair Chance Act guidance).
Investigative Consumer Report Disclosure and Consent Form
FCRA-required disclosure when obtaining investigative consumer reports based on interviews with references, neighbors, and associates.
Request for Additional Information or Clarification
Professional email template requesting additional information from applicants when background check details need clarification.
Re-Screening Consent Form (Current Employees)
Consent form for ongoing or periodic background checks on current employees for compliance, promotions, or policy requirements.
Credit Check Disclosure & Authorization (FCRA-Compliant)
Used for roles involving financial responsibility; includes credit-specific FCRA notice.
Employment Verification Request Letter
Professional letter template for requesting employment verification from previous employers during background checks.
Military Service Verification Request Letter
Requests verification of a candidate's active duty, reserve, or veteran status.
Volunteer Experience Verification Letter
Sent to nonprofit organizations to confirm candidate's service history, often relevant for social work or healthcare roles.
Apprenticeship or Trade Program Verification Letter
Confirms participation or certification in vocational training programs.
Tenant History Verification Letter (for live-in staff)
Used to verify residential history for applicants applying to live-in positions such as building superintendents or caregivers.
Provisional Employment Letter (Pending Final Report)
Used in states or industries that allow conditional employment pending final screening.
Job Offer Pause Notice (Screening Delay)
Notifies candidate of temporary hold on the hiring process due to delays or flagged results.
Professional License Verification Request Letter
Letter template for verifying candidate professional licenses and certifications with issuing authorities and state boards.
Personal/Professional Reference Verification Script
Structured script template for conducting reference checks via phone or email with personal and professional references.
Final Job Offer Letter (Post-Clearance)
Finalized employment offer letter sent after successful completion of background check and all pre-employment requirements.
Rescinded Offer Letter
Professional letter template for withdrawing conditional job offers due to background check findings or other disqualifying factors.
Summary of Rights Under the Fair Credit Reporting Act (FCRA)
Legally required FCRA rights document that must be provided to applicants when conducting background checks using consumer reports.
State-Specific Addenda or Rights Notices
Additional compliance disclosures required by individual states for background check processes and consumer rights protection.
Fair Chance Hiring Policy Template
Outlines procedures to ensure individuals with criminal histories are considered fairly.
Multi-State Screening Compliance Matrix
Table or guide showing screening rules and limitations by U.S. state (e.g., salary history bans, arrest records, marijuana use).
Background Screening Training Manual for HR Staff
Step-by-step guidance on how to manage background checks, communicate legally, and interpret reports.
Background Check Notification Email (Initial Notice)
Professional email template informing applicants that a background check will be conducted as part of the hiring process.
Background Check Status Update Email
Sent to candidate to acknowledge background check is in progress, with expected timeline.
Final Clearance Confirmation Email
Sent to the candidate confirming successful clearance of the background check.
Criminal Record Discrepancy Notice (Pre-Investigation)
Notifies candidate of a criminal record mismatch prior to formal dispute or adverse action.
Remote Worker Jurisdiction Background Check Consent
A consent form tailored for multi-state employees, incorporating location-specific notices.
Adverse Action Based on Criminal Record
Specific adverse action notice for employment decisions based solely on criminal history findings.
Criminal Record Check Consent
Comprehensive consent form specifically for criminal background check authorization.
Massachusetts Pre-Adverse Action Letter
State-specific pre-adverse action notice compliant with Massachusetts employment screening laws.
Adverse Action Professional License Verification
Adverse action notice specifically for employment decisions based on professional license verification results.
New York Final Adverse Action Letter
State-specific final adverse action notice compliant with New York Fair Chance Act requirements.
Adverse Action Based on Driving Record
Specific adverse action notice for employment decisions based on driving record verification results.
Drug Testing Consent Form
Comprehensive consent form for pre-employment and ongoing drug and alcohol testing programs.
Rescinded Offer Notice Background Check Not Completed in Time
Notice to rescind job offer when background check cannot be completed within required timeframe.
FCRA-Compliant Disclosure and Authorization Form
Complete FCRA-compliant disclosure and authorization form for employment background checks including criminal history, employment verification, and reference checks.
Criminal History Self-Disclosure Form
Applicant self-reports prior convictions, allowing comparison with background results.
Social Media and Public Profile Consent Form
Authorizes employer to review public social media content relevant to job suitability.
Background Check Request Form
Internal form for HR and hiring managers to initiate background check processes for job candidates.
Role-Based Screening Matrix Template
Defines background check scope per job category (e.g., warehouse, finance, IT, executive).
Adverse Action Escalation Review Form
Used internally when a flagged report must be reviewed by HR/legal before adverse action.
Second-Chance Hiring Agreement Template
A formal document outlining conditions under which a candidate with a criminal record is hired (e.g., probation period, mentorship).
Professional Association Membership Verification Letter
Confirms standing in industry bodies (e.g., SHRM, IEEE, ABA) when relevant to job qualifications.
Conditional Offer Letter with Background Check Clause
Professional conditional job offer letter that includes background check requirements and contingencies.
Onboarding Approval Form (Post-Clearance)
Internal form used to approve next steps after a candidate has passed all screenings.
Contingent Offer Reconfirmation Letter (After Delay)
Re-issues or reaffirms an offer after background check delays or corrections.
Education Verification Request Letter
Professional letter template for verifying candidate educational background with schools, colleges, and universities.
Employment Rejection Letter (Post-Adverse Action)
Final rejection letter template sent after completing the FCRA adverse action process for candidates not hired due to background check findings.
FCRA Adverse Action Letter
Standard FCRA-compliant adverse action notice for employment decisions based on consumer report findings with comprehensive candidate rights information.
Pre-Employment Risk Assessment Form
For HR to document potential risk indicators before initiating a background check.
FCRA Adverse Action Letter Conditionally Approved
FCRA-compliant adverse action notice for conditionally approved candidates whose offers require additional screening or documentation before final approval.