Professional email template informing applicants that a background check will be conducted as part of the hiring process.
The Background Check Notification Email (Initial Notice) serves as the first formal communication to candidates about upcoming background screening activities. This notification establishes transparency in the hiring process while setting proper expectations about screening procedures and timelines.
Sent after candidates complete their background check authorization forms, this email confirms that screening will begin and provides important information about the process. The notification helps maintain positive candidate relationships by keeping applicants informed of hiring progress while demonstrating organizational professionalism and transparency. It serves as a bridge between authorization and actual screening activities, ensuring candidates understand what to expect during the background check process.
Should include confirmation of authorization receipt, estimated timeline for completion, types of checks being conducted, contact information for questions, and general information about the screening process. The email should maintain a professional yet reassuring tone while providing practical information about next steps and expected timelines for completion and decision communication.
Send within 24-48 hours of receiving completed authorization forms to maintain momentum in the hiring process. Ensure accurate timeline estimates and provide clear contact information for candidate questions. Consider follow-up communications for extended screening periods.
Do not provide overly specific details about screening procedures that might compromise the integrity of the process. Avoid unrealistic timeline estimates or vague language about the screening scope. Never forget to include contact information for candidate questions or fail to maintain professional tone throughout the communication.
Professional email template informing applicants that a background check will be conducted as part of the hiring process.
The Background Check Notification Email (Initial Notice) serves as the first formal communication to candidates about upcoming background screening activities. This notification establishes transparency in the hiring process while setting proper expectations about screening procedures and timelines.
Sent after candidates complete their background check authorization forms, this email confirms that screening will begin and provides important information about the process. The notification helps maintain positive candidate relationships by keeping applicants informed of hiring progress while demonstrating organizational professionalism and transparency. It serves as a bridge between authorization and actual screening activities, ensuring candidates understand what to expect during the background check process.
Should include confirmation of authorization receipt, estimated timeline for completion, types of checks being conducted, contact information for questions, and general information about the screening process. The email should maintain a professional yet reassuring tone while providing practical information about next steps and expected timelines for completion and decision communication.
Send within 24-48 hours of receiving completed authorization forms to maintain momentum in the hiring process. Ensure accurate timeline estimates and provide clear contact information for candidate questions. Consider follow-up communications for extended screening periods.
Do not provide overly specific details about screening procedures that might compromise the integrity of the process. Avoid unrealistic timeline estimates or vague language about the screening scope. Never forget to include contact information for candidate questions or fail to maintain professional tone throughout the communication.