Applicant Communication Templates
Professional communication templates for candidate notifications throughout the screening process.
Adverse Action Notice (Final Decision)
FCRA-compliant final adverse action notice informing applicants that employment offer has been withdrawn based on background check results.
Follow-Up Email After Dispute Resolution
Professional communication template notifying applicants of the outcome after they dispute background check results.
Pre-Adverse Action Notice
FCRA-required notice sent to candidates before taking adverse employment action based on background check results.
Request for Updated Authorization (Recheck or Delay)
Informs candidate that a new background check is needed or that authorization has expired.
Post-Adverse Action Support Resources Email
Optional communication offering the applicant support resources after disqualification (e.g., Fair Chance Act guidance).
Request for Additional Information or Clarification
Professional email template requesting additional information from applicants when background check details need clarification.
Background Check Notification Email (Initial Notice)
Professional email template informing applicants that a background check will be conducted as part of the hiring process.
Background Check Status Update Email
Sent to candidate to acknowledge background check is in progress, with expected timeline.
Final Clearance Confirmation Email
Sent to the candidate confirming successful clearance of the background check.
Criminal Record Discrepancy Notice (Pre-Investigation)
Notifies candidate of a criminal record mismatch prior to formal dispute or adverse action.
Massachusetts Pre-Adverse Action Letter
State-specific pre-adverse action notice compliant with Massachusetts employment screening laws.
FCRA Adverse Action Letter
Standard FCRA-compliant adverse action notice for employment decisions based on consumer report findings with comprehensive candidate rights information.
FCRA Adverse Action Letter Conditionally Approved
FCRA-compliant adverse action notice for conditionally approved candidates whose offers require additional screening or documentation before final approval.